Differences

This shows you the differences between two versions of the page.

--- item_import [2017/01/06 13:30]
127.0.0.1 external edit
+++ item_import [2018/10/18 14:19] (current)
72.38.112.148 [Uploading an Import File]
@@ Line 1: / Line 1: @@
-===== Author Entry =====
+===== Item Import =====
-The Author Entry tool is used to create and maintain Authors which can be added to Items. Authors are people or institutions that you want to link to Items.  Authors can then be used as a field value to filter Items to those created by a specific Author.
+The Item Import tool is used to import one or more Items from an external file. Item Import can be used to create new Items.  Item Import can also update existing Items in the Item Bank.  The reasons for importing Items are:
+  * More rapid development of Items, either for creating or updating.  The user does not have to navigate through multiple [[item_entry|Item entry]] pages to set all values.
+  * Limiting exposure of your Item Banks to external users.  By using Import files, external users to CE such as subject matter experts (SME) or contract authors do not have to be trained to use CE or be exposed to the system at all.
-Authorised users may create, modify or expire Author records. Note: you may not expire an Author if it is in use (linked to an Item).
+Item Import is reached from the Main Menu, Item Writing → Item Tools → Item Import
-Author Entry is reached from the Main Menu, Item Writing → Author Entry
+{{:wiki:menuitemimport.png?200|}}
-{{:wiki:menuauthorentry.png?200|}}
-This takes the user to the Author Entry grid.  For more on grid navigation, click [[general_navigation_grids|here]].
+{{:itemimport.png?600|}}
-{{:authorentry.png?600|}}
+==== Import Files ====
+Item Import supports importing Items from Microsoft® Excel (.xlsx) and Microsoft® Word (.docx) formats.  The user can download the import templates using the template hyperlinks.  Note: Microsoft® Excel or Microsoft® Word must be installed to open or maintain these files.
-=== Special Filters ===
+{{:itemimportsample.png?600|}}
-The Author Entry grid has special filter controls in the title bar.
-  * Include Expired Records by default is unchecked.  This means Author records that have an Expiry Date prior to today are not displayed.  When checked, all Author records (including expired) are displayed.
-{{:authorentryspecialfilters.png?600|}}
+==== Uploading an Import File ====
+To upload an Item Import file, click the **Select** button.
-==== Bulk Actions ====
+{{:itemimportselect.png?600|}}
-The Author grid has bulk actions.  Bulk Actions refer to actions taken against a single or multiple selected records. To learn more about selecting records click [[general_navigation_grids#Selecting Records|here]].   If no records are selected when performing a bulk action, a warning message is displayed.
-{{:authorbulkaction.png?600|}}
+This will open a file dialog.  Select the file and click **Open** button.
-  * Update will apply the specified field changes to all selected records. See [[author_entry_bulk|Bulk Update]].
+{{:itemimportupload.png?600|}}
-  * Expire will expire the selected records.
-  * Copy will copy the selected record to another Bank.  Note: Bulk Copy of Authors is not available on Banks with 1 depth level. See [[glossary#Banks and Bank Level|Banks and Bank Level]]. FIXME: link Bank Copy
-==== Context Options ====
+The import file will be uploaded but not Imported yet. To import the Items to the database click the **Import** button.
-Right-clicking on a row in the Author grid will open a context menu.
-{{:authorentrycontextmenu.png?600|}}
+{{:itemimportuploaded.png?600|}}
-=== Edit General ===
+This will navigate you to a progress page.  As the Items are imported and processed, this page will indicate the progress.
-Navigates to [[author_edit_general|Author Edit General]] page where the user can maintain general information for the Author record.
-=== Edit Notes and Custom ===
+{{:itemimportprogress.png?600|}}
-Navigates to [[author_edit_notes|Author Edit Notes and Custom]] page where the user can maintain notes and custom information for the Author record.
-=== Audit ===
+When complete, a message area will appear indicating how many records were processed and any validation issues that occurred.  If successful, a green message are will indicate success and the new Item IDs that were created.  If there were validation issues a yellow message are will appear.  The user can navigate back to the Item Import page via the hyperlink.
-Navigates to the [[audit|Audit grid]] for the selected record.
+{{:itemimport_success.png?600|}}
+==== Item Import Notes ====
+For more on Item Import field types, validation, requirements, see [[item_import_notes|Item Import Notes]].
-=== Usage ===
-Navigates to the [[usage|Usage grid]] for the selected record.