reference_type_entry [CE Item Writing (CPS)]

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===== Reference Type Entry =====
The Reference Type Entry tool is used to create and maintain Reference Types. Reference Types are used in setting up Reference information.  Examples of Reference Types are "Book" and "Web site".

Authorised users may create, modify or expire Reference Type records.  

Reference Type Entry is reached from the Main Menu, System → Reference Type Entry

{{:wiki:menureferencetypeentry.png?200|}}

This takes the user to the Reference Type Entry grid.  For more on grid navigation, click [[general_navigation_grids|here]].

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=== Special Filters ===
The Reference Type Entry grid has special filter controls in the title bar.
  * Include Expired Records by default is unchecked.  This means Reference Type records that have an Expiry Date prior to today are not displayed.  When checked, all Reference Type records (including expired) are displayed. [[concepts#effective_and_expiry_dates|Effective and Expiry Dates]]
  * Language Selector is used to display language specific fields for the Reference Type records. The Title field for an Reference Type is language specific. Selecting a different language from the selector displays the alternate language values for the title field in the Reference Type grid.
{{:referencetypeentryspecialfilters.png?600|}}

==== Context Options ====
Right-clicking on a row in the Reference Type grid will open a context menu.

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=== Edit General ===
Navigates to the General edit page for the selected record.
The Reference Type general edit page allows users to edit general information for an Reference Type record.  Once changes are made the user can click the **Save** button in the bottom right hand corner to commit changes to the database.  Note: User permissions might be restricted by [[security_edit_forms|Form permissions]] or the record being [[concepts#Record Locking|locked]].

{{:referencetypeeditgeneral.png?600|}}

=== Tab Strip ===
The tab strip at the top of the page allows the user to go back to the Reference Type entry grid by clicking [[reference_type_entry|Selection]] tab.  Audit will navigate to the [[audit|Audit page]] and displays Audit information for the selected record.

=== Alternate Language Text===
The **Title** field is language specific.  To maintain alternate languages of the Title, select the alternate language from the Language selector in the title bar.  Make your changes and click the **Save** button.

=== Reference Type Fields ===
^ Reference ^ Description ^
| Reference Type ID | Will populate automatically when the Reference Type is created. Unique identifier of the Reference Type. |
| Title| The title of the Reference Type.  This is a language specific field.|
| Sequence| The sequence this Email Type will appear in a list of Reference Types.  This can be used to prioritize an Reference Type in the list.|
| Effective Date | By default, on most tools, only effective/non-expired records are available to be selected.  Either to be edited or linked to another record.  An effective record is a record with an Effective Date prior to today.  By default, the Effective Date is set to the previous day on all newly created records.|
| Expiry Date | By default, on most tools, only effective/non-expired records are available to be selected.  Either to be edited or linked to another record.  An expired record is a record with an Expiry Date prior to today.  By default, the Expiry Date is set to December 31, 2100 on all newly created records.|
=== Audit ===
Navigates to the [[audit|Audit grid]] for the selected record.