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candidate_processing [2020/01/13 17:43] 70.132.177.124 [Exam Authorization Data] |
candidate_processing [2025/09/11 14:41] (current) cpsadmin [Accommodations] |
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| [[candidate_processing#cdd_ead_export|These files are discussed more below.]] | [[candidate_processing#cdd_ead_export|These files are discussed more below.]] | ||
| + | **[[https://cpshr.sharepoint.com/:w:/r/teams/PearsonVuePilot/Shared%20Documents/General/4.%20Candidate%20Processing/SOP%20for%20Candidate%20Processing_CE%20and%20PV.docx?d=wbc6624de5a4f48169c8e99d77a140d30&csf=1&e=ErqAEA|SOP for Candidate Processing is located on SharePoint]]** | ||
| ===== Basics ===== | ===== Basics ===== | ||
| To create the files needed for candidates to test, (a) specific candidate information is required and (b) the exam needs to exist in CE. | To create the files needed for candidates to test, (a) specific candidate information is required and (b) the exam needs to exist in CE. | ||
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| + | Generally, the process for candidate processing is: | ||
| + | - [[https://cpshr.sharepoint.com/:x:/r/teams/PearsonVuePilot/Shared%20Documents/General/4.%20Candidate%20Processing/Sample%20Import%20File.xlsx?d=wda9e44f27fcc404c9556bd605c8a8032&csf=1&e=KCQvZV|Use Sample Import File]] | ||
| + | - See [[candidate processing#Roster Import|Roster Import Section below]] for more information. | ||
| + | - Import candidate list to CE's Staging Table | ||
| + | - {{:nycdob:nycdob.stageroster.edit.png?400|}} | ||
| + | - Import candidates into CE (Item Writing list) | ||
| + | - Export CDD and EAD files | ||
| + | - {{:pearson:pearson.generatecdd.png?400|}} | ||
| + | - {{:pearson:pearson.completedcdd.png?400|}} | ||
| + | - Transfer CDD and EAD files to Pearson VUE | ||
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| ==== Roster Import ==== | ==== Roster Import ==== | ||
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| Once the Candidate Processing file is ready, candidates can be uploaded to CE. | Once the Candidate Processing file is ready, candidates can be uploaded to CE. | ||
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| - | **Select an Import File** | ||
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| - | Click the Select button to open a windows file selector, where you can navigate to the source folder of the input file. The file extension must be .xlsx otherwise the file will not be uploaded. | ||
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| - | **Select a Start Date** | ||
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| - | Only records where the CandidateReceivedDate value is greater than or equal to the specified date will be uploaded. Any earlier records will be ignored. Below the date selector, there is a note showing the last date the file was uploaded. | ||
| - | |||
| - | ==== Staged Information ==== | ||
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| - | {{:nycdob:nycdob.stageroster.png?400|}} | ||
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| - | This form shows all the roster information, collected from the beginning of time to the most recent upload. Records cannot be removed from this grid, only edited. Each column can be filtered, sorted, hidden or shown. The contents of the grid can be exported to .XLSx format by clicking on the Excel icon on the far right of the grid toolbar. | ||
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| - | To edit a row, click on the pencil icon at the left-most column. | ||
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| - | {{:nycdob:nycdob.stageroster.edit.png?400|}} | ||
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| - | Except for the RCDISN value, each of the fields is editable. Optional fields are middle name and birthdate, all other fields are required. Click the Update button to commit the changes to the grid, otherwise Cancel to ignore any changes. | ||
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| - | ===Import to Item Writing=== | ||
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| - | Ultimately you will want to bring the NYC DOB data into CE Item Writing. Once any edits have been applied to the stage grid you can then do a batch import of several candidates in the grid. Once again, any information that exists in Item Writing will be overwritten by data in the Stage grid. | ||
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| - | **Select a start date** | ||
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| - | Only records where the DOBWExamCreationDate field are on or after the date selected will be imported to Item Writing. Additionally, the last processed date is shown below the date selector field. | ||
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| - | **Eligibility Duration** | ||
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| - | The default duration for a candidate to complete an approved exam has been set to 186 days. You may change this value before uploading the batch of candidates. | ||
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| - | **Import to Item Writing** | ||
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| - | Once the options have been set, click the Import button to start an external process to import the filtered candidates into Item Writing. | ||
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| ==== Candidate Demographic Data ==== | ==== Candidate Demographic Data ==== | ||
| Client CDD files are time-stamped records that contain candidate demographic data (name, IDs, address, etc.). Upon importing a client CDD file, Pearson VUE returns a VUE Candidate Demographic Confirmation (VCDC) file. This lets the client know which records were imported and which records failed. | Client CDD files are time-stamped records that contain candidate demographic data (name, IDs, address, etc.). Upon importing a client CDD file, Pearson VUE returns a VUE Candidate Demographic Confirmation (VCDC) file. This lets the client know which records were imported and which records failed. | ||
| + | **When transferring CDD/EAD files to Pearson VUE, the CDD file must be transfered successfully before the EAD file is transferred.** Think that, you cannot say that someone is eligible to take a test, if Pearson VUE does not know who the person is. | ||
| ==== Exam Authorization Data ==== | ==== Exam Authorization Data ==== | ||
| Client EAD files (sometimes called “eligibility files”) are time-stamped records that contain authorizations for specific candidates to register for specific exams. | Client EAD files (sometimes called “eligibility files”) are time-stamped records that contain authorizations for specific candidates to register for specific exams. | ||
| Upon importing a client EAD file, Pearson VUE returns an Exam Authorization Confirmation (EAC) file that lets the client know which authorization records were imported and which records failed. | Upon importing a client EAD file, Pearson VUE returns an Exam Authorization Confirmation (EAC) file that lets the client know which authorization records were imported and which records failed. | ||
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| + | **Detailed information on the column headings and the data contained within is available in [[https://cpshr.sharepoint.com/:w:/r/teams/PearsonVuePilot/Shared%20Documents/General/4.%20Candidate%20Processing/Pearson%20Vue%20Candiate%20Processing.docx?d=wcc9ff5e734af4a0093e26b48688630bd&csf=1&e=gsqlqc|the Pearson VUE Candidate Processing]] document.** | ||
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| [[http://home.pearsonvue.com/test-taker/Test-accommodations/Comfort-aids.aspx|Click here to see the Pearson VUE Standard Comfort Aide Guidelines]]. | [[http://home.pearsonvue.com/test-taker/Test-accommodations/Comfort-aids.aspx|Click here to see the Pearson VUE Standard Comfort Aide Guidelines]]. | ||
| + | **Multiple Pre-approved Accommodations:** To indicate multiple pre-approved accommodations within an EAD File, separate codes with an "*" used as the delimiter between codes. No other spacing or punctuation is required. If a Reader and a Recorder are used, there is a separate $60 fee for each (i.e., fee is charged per each service provided). | ||
| All Special (or ADA) Accommodations must be approved and included in a candidate's EAD file in order to be applied. | All Special (or ADA) Accommodations must be approved and included in a candidate's EAD file in order to be applied. | ||
| - | ^ Accommodation Type ^ Type Code Short ^ Description ^ | + | ^ Accommodation Type ^ EAD File Accommodation Code ^ Description ^Pricing ^ |
| - | | Beverage | WATERB | A beverage is allowed in the testing room. Beverages must be in a transparent spill-proof sports-type bottle with a spout. | | + | | Access to Nursing Mother Space | NMAWEB | Nursing Mother access to necessary medical equipment to pump. Candidate will use the designated space to pump. | $50 | |
| - | | Extra Time - 30 Minutes | ET30MN | Receives 30 minutes of additional time. | | + | | Beverage | WATERB | A beverage is allowed in the testing room. Beverages must be in a transparent spill-proof sports-type bottle with a spout. | $50 | |
| - | | Extra Time - 50Percent Exam Time | ET50PT | Receives an additional 50% of original time. | | + | | Ear plugs | EARPMG | Ear plugs are permitted in the testing room. Not required to be in original packaging. | $50 | |
| - | | Extra Time -100Percent Exam Time | ETXXPT | Receives an additional 100% of original time. | | + | | Extra Time - 30 Minutes | ET30MN | Receives 30 minutes of additional time. | Pro-rated Seat Time | |
| - | | Glucose testing supplies | GSMTR | Glucose meter and testing supplies are allowed in the testing room. | | + | | Extra Time - 1 Hour | ET01HR | Receives 1 hour of additional time. | Pro-rated Seat Time | |
| - | | NMA | NMA | Nursing Mother Accommodation. Permitted to access locker for necessary medical equipment; may also be approved for additional time/breaks or to leave the testing center. | | + | | Extra Time - 2 Hours | ET02HR | Receives 2 hours of additional time. | Pro-rated Seat Time | |
| - | | Other | ACTHER | A non-standard accommodation has been approved. Please reference case for further information. | | + | | Extra Time - 50Percent Exam Time | ET50PT | Receives an additional 50% of original time. | Pro-rated Seat Time | |
| - | | Separate Room | SEPRMM | Exam must be delivered in a separate room. | | + | | Extra Time -100Percent Exam Time | ETXXPT | Receives an additional 100% of original time. | Pro-rated Seat Time | |
| - | | Separate Room & Reader | SRREAD | A Reader will be present to read directions and test questions. The Reader may not answer or explain any content-related questions. Exam must be delivered in a separate room. | | + | | Frequent/Extended Breaks | FEBRK | Frequent and/or extended breaks are permitted. The exam clock will continue to run. | $50 | |
| - | | Separate Room & Reader/Recorder | SRRERC | A Reader/Recorder will be present to read directions and test questions. They will also input answers as dictated by the candidate. The Reader/Recorder may not answer or explain any content-related questions. Exam must be delivered in a separate room. | | + | | Glucose testing supplies | GSMTR | Glucose meter and testing supplies are allowed in the testing room. | $50 | |
| - | | Separate Room & Recorder | SRRECR | A Recorder will be present to input answers as dictated by the candidate. Exam must be delivered in a separate room. | | + | | Lamp | MAMP | A lamp is permitted in the testing room. | $50 | |
| - | | Separate Room and Snacks | SNACKS | A snack is allowed in the testing room. Must be in a small, clear plastic baggie. Exam must be delivered in a separate room. | | + | | NMA | NMA | Nursing Mother Accommodation. Permitted to access locker for necessary medical equipment; may also be approved for additional time/breaks or to leave the testing center. | $50 | |
| - | | Touch Pad Mouse | TPMSE | A touchpad mouse is permitted in the testing room. | | + | | Other | ACTHER | A non-standard accommodation has been approved. Please reference case for further information. | Varies | |
| - | | Trackball Mouse | TRBAMS | A trackball mouse is permitted in the testing room. | | + | | Separate Room | SEPRMM | Exam must be delivered in a separate room. | $50 | |
| + | | Separate Room with Sit-Stand Workstation | STANDW | May stand or alternate sitting and standing at a height adjustable workstation. The exam must be delivered in a separate room. | $50 | | ||
| + | | Separate Room & may move | SRMVE | Exam must be delivered in a separate room. May stand and move around as needed. | $50 | | ||
| + | | Separate Room & Candidate Read Aloud | SRRDMD | Candidate is allowed to read the exam content aloud during the seat time, exam must be delivered in a separate room. | $50 | | ||
| + | | Separate Room & Reader | SRREAD | A Reader will be present to read directions and test questions. The Reader may not answer or explain any content-related questions. Exam must be delivered in a separate room. | $50 separate room fee + $60/hr for Reader | | ||
| + | | Separate Room & Recorder | SRRECR | A Recorder will be present to input answers as dictated by the candidate. Exam must be delivered in a separate room. | $50 separate room fee + $60/hr for Recorder| | ||
| + | | Separate Room + Reader & Recorder | SRRERC | A Reader/Recorder will be present to read directions and test questions. They will also input answers as dictated by the candidate. The Reader/Recorder may not answer or explain any content-related questions. Exam must be delivered in a separate room. | $50 separate room fee + $60/hr for Reader + $60/hr for Recorder| | ||
| + | | Separate Room & Snacks | SNACKS | A snack is allowed in the testing room. Must be in a small, clear plastic baggie. Exam must be delivered in a separate room. | $50 separate room fee | | ||
| + | | Sunglasses | SUNGMA | Sunglasses are permitted during testing. | $50 | | ||
| + | | Touch Pad Mouse | TPMSE | A touchpad mouse is permitted in the testing room. | $50 | | ||
| + | | Trackball Mouse | TRBAMS | A trackball mouse is permitted in the testing room. | $50 | | ||
| + | | Waiver of Automation Tools | PRATEX | Waived from using OnlineProctored’s Automation Tools. | $50 | | ||
| + | | ZoomText (Screen Mag Only) | ZTXTSM | A software application that allows for magnification greater than 200% and ability to change color of screen/text. Software is activated upon launching the exam. | $50 | | ||
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| ===== Re-Testers ===== | ===== Re-Testers ===== | ||
| + | There are three types of re-testers. Each type must be handled differently. | ||
| + | * Candidate needs eligibility window to be extended | ||
| + | * If candidate has NOT yet taken an exam and needs an extension to take the exam but they need to take it outside the eligibility window, then we need to alter the AuthorizationTransactionType to "U" then update the EligibilityApptDateLast depending on approved date by PM. | ||
| + | * Candidate started but was unable to finish exam | ||
| + | * If a candidate went to the exam was unable to finish (clicked the wrong button causing them to get kicked out of the exam; fire in the building, etc.), the candidate will need a new EAD file uploaded to Core FTP – only with approval from PM first. In the new EAD file, change the AuthorizationTransactionType to “U” and change ExamAuthorizationCount to 2. Update EligibilityApptDateLast according to PM. | ||
| + | * Candidate took exam, failed, and is taking it again | ||
| + | * If a candidate is a retester, the AuthorizationTransactionType should be “U” and ExamAuthorizationCount should be “1”. Check the EligibilityApptDateLast and LastUpdate is correct according to the processing sheet. This will be the candidates, expiration date (EligibilityApptDateLast) and the date of the file upload (LastUpdate). The (clientauthorizationID) must be unique. The candidate must have the same ClientCandidateID or a new account will be created, and the candidate will not be able to schedule their exam. | ||
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| ===== Candidate Communications ===== | ===== Candidate Communications ===== | ||
| Candidates are send the following email communications. | Candidates are send the following email communications. | ||
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| A [[https://cpshr.sharepoint.com/teams/PearsonVuePilot/Shared%20Documents/Forms/AllItems.aspx?viewid=33822117%2Dcf80%2D46a8%2Db428%2Dece7e1203c62&id=%2Fteams%2FPearsonVuePilot%2FShared%20Documents%2FGeneral%2F4%2E%20Candidate%20Processing%2FCandidates%2FScheduling%20Screen%20Shots|range of other helpful features]] are also available to candidates through the candidates' Pearson VUE accounts. | A [[https://cpshr.sharepoint.com/teams/PearsonVuePilot/Shared%20Documents/Forms/AllItems.aspx?viewid=33822117%2Dcf80%2D46a8%2Db428%2Dece7e1203c62&id=%2Fteams%2FPearsonVuePilot%2FShared%20Documents%2FGeneral%2F4%2E%20Candidate%20Processing%2FCandidates%2FScheduling%20Screen%20Shots|range of other helpful features]] are also available to candidates through the candidates' Pearson VUE accounts. | ||
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| - | ===== Results Processing ===== | ||
| - | ===== When Updating Exams ===== | ||
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